Thinking outside the box

Job Shadowing

Enable your employees to look over their colleagues’ shoulders for a day. The Job Shadowing module brings together interested parties and hosts, considers individual learning preferences, and assists in scheduling appointments.

How Job Shadowing works

One-time, individual registration

We create a registration page tailored to your corporate design. Your employees register as interested parties and/or hosts for job shadowing and indicate their preferences.

Regular, automated appointment suggestions

Based on the preferences selected, the system sends the participants specific appointment suggestions for a possible job shadowing in the form of calendar invitations via email.

Matching and notification of job shadowing partners

A match is made if both the interested party and the host accept a proposed appointment. Both are notified via email and can discuss the final details of the course of the day.


Extensive preference settings

Users can adjust various settings. They specify whether they would like to participate in the program as an interested party and/or host. It is also possible to indicate available appointments for job shadowing, as well as interest in specific topics, departments, or areas.

Automated appointment coordination

The system not only matches interested parties and hosts but also coordinates the specific appointments.

Reminder function

The tool automatically sends reminders to inactive users and deletes accounts of employees who have left the company.

No duplication

The smart matching ensures that appointments are not made twice with the same people.


Workdate supports many languages. During registration, a user can specify the language for further communication.

Multiple locations

Workdate can easily be used at multiple locations. The matching algorithm considers the participants’ choice of location and can network them within or across locations based on their preferences.

User profile

Users can log in to their profile, make changes, adjust preferences, or terminate their participation at any time.

Control options for project managers

Project managers determine how often, to what extent, and according to what criteria job shadowing should take place. They also decide whether the format should only take place on specific dates, or whether the appointment scheduling can be flexible.

Online dashboard for project managers

Project managers have access to an online dashboard with real-time information on the number of participants, activity rate, number of job shadowing sessions held, attendance and cancellation rates, and much more.



Jägermeister has grown a lot in recent years. The company developed from a family business in which everyone knew each other into an international corporation.

Case study

Helsana AG

The system is easy to understand and very intuitive. In addition, it could be easily adapted to our requirements (we use Workdate at five locations and in three languages). It also fits in well with the employees’ daily work, as it takes individual preferences and availability into account.

Case study


AXA is in the middle of a digital and cultural transformation. In order to be able to master these successfully, it is important that the solutions used are suitable for the working world of the future.

Case study

Additional modules

The system has a modular structure. The modules Workdate, Video Networking, Job Shadowing and Mentoring can be combined as desired or used as independent applications.

The classic

Classical Workdate

The Workdate module takes over the organization of face-to-face lunches, coffee breaks, and after-work meetings. Both the matching of participants and the coordination of appointments are automated.

Learn more

Well-networked in the home office

Video Networking

This module organizes lunches and coffee breaks via video call. Perfect for home office employees who miss face-to-face contact with colleagues. The tool takes care of matching and scheduling and has a Microsoft Teams integration!

Learn more

Knowledge transfer


The Mentoring module supports your employees in their search for a suitable mentor. Classically, or as reverse mentoring. The system proposes suggestions, organizes an initial meeting, and plans further sessions.

Learn more

Do you have further questions?